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Work out the deposit to collect up front and the balance due on completion for any job — by percentage or a fixed amount.
Many service and repair businesses take a 25–50% deposit up front. Set your terms on the quote before work starts.
A deposit — sometimes called a down payment — is money you collect before starting a job to cover materials and secure the booking. For service and repair businesses, a deposit protects you from no-shows and last-minute cancellations, and funds parts you have to buy up front. There is no universal rule, but many trades ask for 25% to 50% of the total, with larger or custom jobs sitting at the higher end.
This calculator works two ways. Enter the total job price and a deposit percentage to see the deposit due now and the balance due on completion. Or switch to a fixed amount if you charge a flat deposit — say a set booking fee — and it shows the remaining balance. Everything recalculates as you type, so you can test a few options before you send the quote.
The math is simple but easy to fumble in your head: deposit = total × (percentage ÷ 100), and balance = total − deposit. For example, on an $800 job with a 30% deposit, you collect $240 up front and the customer owes $560 when the work is done. Spelling the deposit and balance out clearly on your quote and invoice avoids awkward conversations later and helps you get paid on time.
StandupCRM records the deposit, tracks the outstanding balance and reminds customers when the final payment is due, so nothing slips through the cracks on a busy week. This free calculator is the quick, no-login version for a single job.
There is no fixed rule, but many service and repair businesses ask for 25–50% of the total up front — enough to cover materials and secure the booking. Larger or custom jobs often sit at the higher end.
Multiply the total price by your deposit percentage divided by 100. For a 30% deposit on an $800 job that is $240, leaving a $560 balance. Enter your numbers above and this tool does it instantly.
A deposit is a partial payment to secure the job; a full down payment is unusual for services. Most trades take a percentage deposit and collect the balance on completion.
That depends on your terms. Many businesses make deposits non-refundable to cover time and materials already committed — state this clearly on your quote before the customer pays.
Yes — free, no signup, and it runs entirely in your browser. Nothing you enter is uploaded or stored.
StandupCRM gives repair shops Google Ads landing pages, lead capture, and a CRM dashboard — plus free tools like this to bring customers in.
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