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Break-Even Point Calculator

Find your break-even point — the exact number of units and revenue you need to cover your costs and start making a profit.

Your break-even point is where total revenue equals total cost — the moment a product, service or whole business stops losing money and starts making it. Knowing it tells you whether a price is viable, how many jobs you need each month to keep the lights on, and how much room you have to discount before you’re working for free.

Enter three numbers: your fixed costs (rent, salaries, software — the bills you pay no matter how much you sell), your variable cost per unit (parts and per-job labor), and your price per unit. The calculator returns the break-even point in units and in revenue, along with your contribution margin — the amount each sale contributes toward those fixed costs after variable costs are covered.

The formula is break-even units = fixed costs ÷ (price − variable cost per unit). The difference between price and variable cost is the contribution margin per unit; the bigger it is, the fewer sales you need. If your break-even feels too high, you have three levers: raise price, cut the variable cost per job, or reduce fixed overhead.

Worked example: your fixed costs are $5,000 a month, each job costs $40 in parts and labor, and you charge $100. Your contribution margin is $60 per job ($100 − $40), so you break even at 84 jobs a month ($5,000 ÷ $60 = 83.3, rounded up) — roughly $8,400 in revenue. Job 85 is the first that actually turns a profit. Drop your price to $80 and the margin falls to $40, pushing break-even up to 125 jobs; raise it to $120 and you only need 63. That is why a small price change moves the break-even point so much.

StandupCRM tracks your real per-job costs and revenue so your break-even isn’t a guess — but this tool is perfect for testing a new service or price before you commit.